Free AI prompt

Turn Any Meeting Into Clear Action Items in Under 2 Minutes

Paste a transcript, recording summary, or raw notes into an AI tool and get every decision, task, owner, and next step in a shareable format.

See the steps → Explore all free resources →

Why this exists

Most meetings end with good intentions and no follow-through.

You covered a lot. You meant to write it up. Then the next meeting started. The action items live in someone's head -- or nowhere.

This prompt turns a transcript or notes into a structured summary in under two minutes: decisions made, tasks assigned, open questions, and next steps ready to share.

How to use it

Follow these steps

Step 1

Prepare the source material

Use a meeting transcript, auto-generated captions, rough notes, or a written summary of what happened.

Step 2

Paste the prompt and meeting text

Give the AI tool the starter prompt below, then add your transcript or notes where indicated.

Step 3

Review and share the output

Confirm owners and deadlines, then send the decision log, action items, and summary to the people who need it.

Copy this starter prompt

You are a meeting operations assistant. Analyze the meeting text below and return:
1. Decisions made
2. Action items, each with an owner and deadline when mentioned
3. Open questions or blockers
4. Next steps
5. A concise, shareable summary

Meeting transcript or notes:
[PASTE HERE]

Who it is for

Made for people who need a practical starting point

  • Founders who run back-to-back meetings
  • Solo operators without a dedicated note-taker
  • Team leads who need to close the loop fast
  • Anyone tired of losing what was actually decided

Frequently asked questions

What is an AI meeting extraction prompt?
It is a structured instruction for an AI tool such as ChatGPT, Claude, or Gemini that extracts decisions, action items, owners, and next steps from a meeting transcript.
Which AI tools does this work with?
The prompt works with major large language models including ChatGPT, Claude, Gemini, and Perplexity.
Do I need a recording or transcript?
No. It works with transcripts, auto-generated captions, rough notes, or a written summary of what happened.